Creative Sparks Grants Program Guidelines

The Creative Sparks Grants Program is a partnership between the Queensland Government and Brisbane City Council to support local arts and culture in Brisbane.

Applications for the 2017-18 round are now closed.

Learn about the Creative Sparks Grants Program:

Introduction

Brisbane City Council and the Queensland Government through Arts Queensland are committed to fostering opportunities for a creative and prosperous Brisbane.

The Creative Sparks Grants Program is a funding program that supports new projects and initiatives that strengthen the sustainability and capacity of Brisbane's cultural and creative industries.

Objectives

The grant program aims to:

  • support artists, arts workers and creative producers in the development of new work, products and partnerships that extend creative practices
  • ensure diversity of creative expression is accessible for the Brisbane community
  • provide cultural, social and economic outcomes that benefit and add value to Brisbane. 

The program

Applicants may apply for up to $10,000 per application.

All applications must demonstrate excellence and articulate the artistic, cultural, social and/or economic impact of the proposed outcomes.

The Creative Sparks Grants Program comprises three funding categories:

A. Creative Projects

Funding for emerging talent for experimentation and risk-taking in original and unique projects in any art form that enriches the creative life of Brisbane.

B. Creative Development 

Funding for advancing the development of a new work, concept, project, collaboration or practice. The project application will provide evidence of outcomes that have the potential to advance their career prospects, and may include but not be limited to: presentation or other opportunity, masterclasses, training and mentoring.

C. Creative Economy

Funding for developed artistic or creative projects to be realised or presented professionally in partnership agreements. The application will provide evidence of a matched funding strategy with a business ($10,000 cash), or mentoring/organisational (in-kind to the value of $10,000), a low-interest loan, crowd sourcing and/or philanthropy (cash/in-kind to the value of $10,000).

Eligibility and grant requirements

Eligible applications

The following conditions apply for applications to be eligible for funding through the Creative Sparks Grants Program:

  • Only one application per applicant can be submitted.
  • Applicants must be 17 years of age or over at the time of submitting an application.
  • Applicants under 18 years of age must have their application co-signed by their legal guardian, confirming they will take responsibility for managing any funding that may be offered to the applicant.

The following categories of individuals and organisations may apply:

  • individual professional artists, arts workers, cultural workers or creative producers who:
    • are residents of the Brisbane Local Government Area (LGA); and 
    • are permanent residents or Australian citizens; and
    • have an Australian Business Number (ABN) or nominate an accountable auspice body that has an ABN
  • incorporated arts or cultural organisations based in the Brisbane LGA
  • unincorporated organisations, auspiced by an incorporated body that are based in the Brisbane LGA. Auspicing organisations are limited to supporting a maximum of two applications per round.

Additionally:

  • The grant activity and/or outcome must operate within the Brisbane LGA or be able to demonstrate that the project will directly benefit residents of Brisbane.
  • Applicants must have satisfied the reporting requirements of any Council and Arts Queensland funding received in the past.
  • For development projects applying to Category B and C, potential funding sources for the implementation of the projects must be identified and confirmed in writing before submitting a Creative sparks Grants Program application and must be noted in the application form.

Creative Sparks Grants Program may support:

  • up to 25% of the total costs of travel, accommodation and related expenses for artists, arts workers, cultural workers or creative producers when working on projects in Category A, Category B and Category C
  • product development by professional artists, either as individuals, or in partnership with individual community members and/or community groups
  • up to 20% of the total costs for marketing of professional artistic product or project outcomes
  • up to 25% of the total costs of documentation, evaluation and interpretation of projects.

Ineligible applications

An application will be deemed ineligible if identified as:

  • incomplete or submitted after the closing date and time
  • for political organisations or activities that have a political purpose
  • an applicant who has previously been successful in obtaining Council grants but has outstanding acquittals
  • for government educational institutions and employees of these institutions
  • for Higher Education Contributions (HECS) and/or projects including Australian academic coursework solely leading to formal qualifications within Australia
  • for activities and/or projects currently financially supported by Council.

Creative Sparks may not support:

  • amateur arts activities except for professional services to value add to amateur or community arts activities
  • projects that do not apply reasonable consideration to the recommended industry rates for artists, arts workers and creative producers
  • primarily fundraising ventures, including charitable events
  • sponsorship, prizes, award ceremonies or competitions
  • general operating expenses such as electricity, lease/rent payments, telephone, uniforms, etc. that are part of the organisation’s ongoing expenses
  • capital works, facility maintenance and improvements
  • debt repayment
  • retrospective funding (i.e. Category A initiatives must not have commenced before the grant notification date)
  • proposals that do not meet the requirements of the Creative Sparks Grants Program funding categories
  • general public liability or insurance costs for the individual applicant, organisation or proposed activity
  • murals and school arts activities including eisteddfods
  • framing or freight (e.g. only a small proportion of these costs can be covered as part of presentation costs for significant exhibitions. As a guide only, 10% of the total framing and freight costs would be considered a small proportion)
  • projects that are considered to be the core responsibility of other levels of government (e.g. Queensland Government departments, such as Department of Education and Training or Queensland Health)
  • staff wages for permanent staff or for project staff positions that are planned to continue after the project
  • publishing costs (e.g. a small proportion of printing costs are eligible as part of the presentation costs for significant projects.  As a guide only, 10% of the total publishing costs would be considered a small proportion.)
  • entertainment for events unless there is a developmental aspect
  • food and alcohol costs associated with projects or events.

Assessment process

Eligible applications will be assessed against the following criteria:

Criteria Number

Criteria Percentage weighting - Category A Percentage weighting - Category B Percentage weighting - Category C
1.   Merit:
  • excellence of artistic and cultural products, processes or objectives of development work
  • evidence of artistic, creative and/or cultural innovation
  • contribution to art form or artist development and further creative opportunities
  • provision of relevant support material.
40%  30% 10%
2.   Reach:
  • participant or audience numbers or public outcome and benefits
  • demand or need for the project or program
  • new knowledge, ideas and insights generated and shared
  • communication and marketing to target audience
  • accessibility of program and cultural diversity demonstrated
  • potential for public presentation, performance, publication, recording or exhibition of works
  • development of new collaboration and/or audiences increasing overall reach.
15%  30% 30%
3.  Benefit and value:
  • artistic, cultural, social and economic outcomes are articulated
  • increase in partnerships in business, small-to-medium organisations and philanthropy
  • employment opportunities generated
  • skill development facilitated
  • local businesses experience greater patronage
30%  20% 30%
4.   Capacity:
  • evidence of good planning and a realistic budget with appropriate resourcing, including payment of creative personnel where applicable
  • unique cultural and creative enrichment is delivered for the applicant, participants and enablers
  • effective reporting and documentation of the activity can be demonstrated
15%  20% 30%

Applications are assessed as follows:

  • Council officers from relevant program areas assess eligibility against the grant guidelines.
  • Council will not redress errors in applications. If an application is deemed ineligible, it will not be assessed.
  • An Assessment Committee appraises the eligible applications against the assessment criteria to provide a shortlist of meritorious applications to Council's Establishment and Coordination Committee for consideration.
  • Council’s Establishment and Coordination Committee makes the final decision regarding grant allocation.

The Creative Sparks Grants Program is a competitive grants program. Not every application that meets the assessment criteria will receive a grant. In some instances successful applicants may not receive the full amount of the funding sought, but will be offered a percentage of the total sought. In that situation, successful applicants will be required to confirm which of the project outcomes are still achievable and submit a revised budget as a special condition of their funding agreement.

Application process

Making your application

All applications are to be submitted online.

Contact SmartyGrants

Refer to the SmartyGrants help guide for technical assistance when submitting an application. The SmartyGrants support desk is open 9am to 5pm Monday to Friday and can be contacted on 03 9320 6888 or by email.

A budget is required to support your application. Before you apply, it is highly recommended you review a budget table example to assist you with developing your budget.

Preparing an application

The online application system will allow you to save, develop and print out applications before you submit them. Support material can also be attached to your online application.

Applications will only be accepted if submitted on the online application form and associated templates.

Once an applicant has submitted an application:

  • the applicant will receive an email confirming receipt of the application
  • submitted applications will be kept confidential and the contents will not be disclosed to any person outside the application and assessment process
  • the list of successful applicants will be published on this website.

Enquiries

Further information is available by contacting Council, where you will be put in contact with a relevant Council officer.

People with a hearing impairment or speech impairment can contact Council through the National Relay Service:

  • TTY users phone 13 36 77 then ask for 07 3403 8888
  • Speak and Listen users phone 1300 555 727 then ask for 07 3403 8888
  • Internet relay users connect to the NRS (www.relayservice.com.au) and then ask for 07 3403 8888.

This information is available in other languages by contacting the Translating and Interpreter Services (TIS) on 13 14 50 and asking to be connected to Council on 07 3403 8888. All enquiry services are free.

Refer to the SmartyGrants help guide for technical assistance when submitting an application. The SmartyGrants support desk is open 9am to 5pm Monday to Friday on 03 9320 6888 or by email service@smartygrants.com.au.

Terms and conditions

Successful applicants must abide by Council's terms and conditions as part of the Funding Agreement.

Only Council has authority to approve grants. Approval of a grant does not imply that Council has given any other consent. Applicants should note that events or cultural activities may require other approvals and consents.

Glossary

The glossary contains a number of terms and phrases applicants may need to be familiar with when planning an application:

The Acquittal Report is due within 12 months from the notification date and explains the outcomes of the project and how the funds were spent. It demonstrates that the funding has been used for the purpose for which it was provided, including a certified report of financial transactions and whether the project achieved its intended objectives.

Art forms:

  • performing arts: including music, (of all forms including opera, orchestral music and musical theatre), theatre, dance (of all forms from ballet to jazz to culturally specific styles), circus and physical theatre, performance art, puppetry, comedy etc.
  • literary arts: including creative writing, such as novels, short stories, poetry, screenwriting, playwriting etc.
  • visual arts: including ceramic arts, design, drawing, glass craft, jewellery making, metal craft, painting, photography, print-making, sculpture, textile arts such as clothing and wearables, video and filmmaking, cartoons, art installations, carvings, furniture, other crafts, heritage artefacts, design etc.

An artist is a creative person who has specialist training in their field (not necessarily in academic institutions), committed to devoting significant time to their artistic activity or practice and who creates art or cultural value as identified with their profession.

An arts worker is a person who manages or facilitates the development of arts and cultural activity.

Artist Run Initiatives (ARIs) are unincorporated collectives of professional practising visual artists, craft practitioners and designers and incorporated, not-for-profit arts organisations that identify as an ARI. ARIs are characterised by the following qualities: they are managed and operated by artists, they operate on a not-for-profit basis, they have a continuing program of creative activities.

The Assessment Committee is a group of peers and industry experts who assess applications for funding with advice from art form peers and other industry experts as required. Assessment Panel members are selected for their experience and knowledge.

An auspice body is an incorporated entity or an individual with an ABN that manages a grant on behalf of an individual or an unincorporated group or entity. An auspice body is responsible for providing a financial report on the completion of a project. It is not responsible for the artistic direction or quality of the project.

community is any group of people who identify through a common element which may be: geographically specific, shared cultural heritage, age group or a community of interest e.g. the community of acapella singers, or a community defined by age, gender, ability, diversity or language group.

Community benefit describes tangible and intangible benefits and opportunities to members of the public accessing or participating in funded project activity and can include cultural, social, economic and environmental outcomes.

commercial approach refers to having a focus on buying and selling arts and cultural goods or activities with a view to making a profit.

Core business refers to the activities of an entity that incur fixed costs or discretionary costs which cannot be attributed to a specific project. Fixed costs are costs that would be incurred by the entity, even if the entity’s projects did not eventuate.

Creative producer is the term applied to someone who enables the making of a creative product including management of finances, marketing, associated legal and royalty issues. A creative producer may or may not have a technical role in the development of creative product e.g. a music producer may not necessarily produce the music.

Development opportunities are cultural activities that have a development intention, for emerging or established artists of any age and skill level.

Eligible means that the applicant or project satisfies the conditions for funding.

Emerging talent is defined as being within the first five years of professional practice.

An Enterprise is a small business or company with a focus on commercial activity, such as selling goods or services and/or a social purpose e.g. service provision to communities.

Entrepreneurship is the organisation and management of an enterprise/s with considerable initiative, innovation and risk.

Equipment (non-consumables) refers to items purchased to be used during the project but can continue to be used after the completion of the project.

Excellence n the context of the Creative Sparks Grants Program means powerful artistic outcomes that have an inspirational and transformative impact.

GST stands for Goods and Services Tax. If an applicant or auspicing organisation is GST registered, 10% GST will be added to the grant as an itemised GST gross-up. If an applicant or auspicing organisation is not GST registered, the 10% GST will be added to the grant, but not itemised as GST. For advice on GST, please contact a tax advisor or the Australian Taxation Office on 13 24 78 or via its website at www.ato.gov.au.

In-kind contribution or in-kind support is the dollar value of non-cash contributions to a project e.g. office space, staff time or voluntary labour that would otherwise have needed to be paid for. It includes volunteer labour, administrative support, rent-free accommodation or donations of materials or equipment. These contributions should be given a dollar value and must be included in the proposed budget.

Innovation is the creating of something new or different.

Investment is the provision of value toward something for its growth, development, sustainability and/or maintenance.

Materials (consumables) refers to items purchased to be used during the project and are used up by the completion of the project.

Not-for-profit organisation is an organisation whose constitution states that any profits or surpluses must be used to further the objectives of the organisation, rather than benefit an individual or group of individuals.

Non-government organisation is an organisation that is not subject to the control of the Commonwealth, a State or Territory and/or a local government.

partnership is an agreement between a professional artist, arts worker, creative producer or cultural organisation and public non-government or private sector organisations or another entity. The agreement must provide arts and cultural professionals with access to resources and opportunities that would otherwise be unavailable to them.

Performance indicators are measurable outcomes intended to evaluate a project or funded activity.

09 February 2018