Hiring library meeting rooms | Brisbane City Council

Hiring library meeting rooms

""Brisbane City Council has well-equipped meeting rooms available for hire in most libraries and in Council's two environment centres.

Use this page to find:

Types of meeting rooms

There are three categories of meeting rooms.

Category one

Each category one meeting room provides seating for 20 to 50 people. Category one meeting rooms may not have access outside library opening hours or separate toilets or kitchenettes.

Laptop connectivity, data projector, TV/DVD/CD and wheelchair accessible toilets are available at most locations.

To book a category one meeting room, contact one of the following libraries:

Find out more about how to book a meeting room.

Category two

Most category two meeting rooms are available seven days a week and are self-sufficient (i.e. toilet facilities and kitchenette). Category two meeting rooms provide seating for 35 to 120 people.

Data projector, TV/DVD/CD, fixed PC, kitchenette and wheelchair accessible toilets are available at all locations.

To book a category two meeting room, contact one of the following libraries:

Find out more about how to book a meeting room.

Category three

The category three meeting room can seat up to 150 people. It is available seven days a week during library operating hours only and includes use of a kitchenette. The category three meeting room is available at Brisbane Square Library level two.

Meeting room hire charges

Community use of library meeting rooms is free. Community use means functions or meetings held by non-profit community groups. The room also cannot be used for business purposes.

From 1 July 2018 the following costs apply to community groups using the meeting room for commercial purposes or when people are paying fees to attend.

Category Hourly Half day or evening Full day Kitchenette
Category one $9.10 $28.40 $56.20 N/A
Category two $37.05 $93.30 $185.25 N/A

The following costs apply to business use, government use (other than Council) or any non-community use.

Category Hourly Half day or evening Full day Kitchenette
Category one $18.50 $56.20 $112.40 N/A
Category two $75.15 $185.25 $371.70 $37.05
Category three $151.45 $582.65 $1048.75 N/A

All prices include GST. Charges shown exclude out-of-pocket expenses for staff time or other expenses such as extra cleaning or security. The hirer will be charged any security fees. These out-of-pocket expenses apply to all categories.

How to book a meeting room

To book a meeting room you can: 

  • ask at your local library
  • contact Council
  • phone the National Relay Service on 133 677 (or 133 NRS) (for people with speech or hearing impairment or deafness).

Conditions of meeting room use

Council meeting room conditions are:

  • no smoking
  • bookings should be made with staff at the library where the room is located
  • category two meeting room bookings must specify if the group will use the kitchenette (charges may apply for kitchenette use)
  • the hirer of the room accepts responsibility for the room and facilities used by the group
  • after-hours use can be negotiated, depending on the location - you must arrange after-hours use in advance to obtain keys or access cards
  • you must return keys and access cards to the library after each use.
01 November 2018