How Council buys
Understanding how Brisbane City Council purchases can improve your chances of becoming a Council supplier.
Procurement is the process of buying goods, services and works. This can include a range of things from roads, footpaths, recreational and community facilities, parks and trees to heavy vehicles, office equipment, professional services, utilities and more.
Council procurement is guided by Sound Contracting Principles set out in the City of Brisbane Act 2010 which are:
- Value for money
- Open and effective competition
- Development of competitive local business and industry
- Environmental protection
- Ethical behaviour and fair dealing.
You can find out more about the Act on the Queensland Government website under City of Brisbane Act 2010.
For procurements worth more than $250,000, Council usually uses a public tender process. Once funding has been approved, the main steps in the tender process are:
- A strategy is prepared
- A request for tender is prepared
- The request is advertised
- Suppliers respond
- Tenders are evaluated and a supplier(s) are selected
- Contract is signed and managed
- Unsuccessful suppliers are notified.
Council has established the Better Brisbane Proposal initiative, assisting with problems or addressing opportunities for Brisbane that will enhance Council's services. Ideas will represent value for money and contribute to Brisbane Vision 2031.
Whether you're a resident, entrepreneur, business owner, not-for-profit organisation or academic, Council is open to collaborating on any idea that helps make Brisbane even better.
Email Council or call 07 3403 8888 for a free, confidential pre-proposal meeting with Council. In the meeting, you can discuss the key attributes, benefits, requirements and assumptions underlying your potential proposal. This pre-proposal meeting is not compulsory but will assist you to develop your value proposition. It will also identify the relevant business units within Council so that we can evaluate your proposal faster.
Before getting started, read the guide to Better Brisbane Proposals to help assess the suitability of your proposal and guide you through the process:
- A guide to Better Brisbane Proposals (PDF - 218kb)
- A guide to Better Brisbane Proposals (Word - 111kb)
- A guide to Better Brisbane Proposals with information and communication technology (ICT) (Word - 105kb)
When you’re ready to submit your proposal you can complete the online submission form.
When submitting a Better Brisbane Proposal, Council will:
- treat you fairly
- respect the confidentiality of your information and intellectual property
- endeavour to provide a written outcome within a reasonable timeframe
- bear its own costs in assessing your proposal, unless agreed by both parties.
You should be prepared to cover your own costs to attend a presentation and provide proof of concept or trial of the proposal.
Council's Procurement Policy and Plan provides detailed information about Council's procurement activities. It includes a list of the significant procurements (worth $10 million and above) planned for the financial year and also many other large procurements worth above $1 million.
You can download:
Council's Principal Arranged Construction Insurance Program
For those organisations undertaking construction work on behalf of Council, it is important to know that Council has taken out Construction (public) liability insurance and Insurance of the Works policies as part of their Principal Arranged Construction Insurance (PACI) program.
Find more information on Council's Principal Arranged Construction Insurance Program.
Terms and conditions
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