Alcohol, security and emergency management

In planning your event, it is essential to manage security and plan for emergency management. Different types, scale and scope of events require different levels of security and emergency planning. All entertainment event applications must be accompanied by an emergency medical service and evacuation plan. Events where alcohol is available must submit additional information, including an alcohol management plan and a security management plan.

Emergency and evacuation plan

An emergency and evacuation plan is required for your Entertainment Event Permit application. The scale and detail of your emergency and evacuation plan will depend on the size and risk of the event. It should include: 

  • emergency, disaster planning and preparedness
  • hazard identification and mitigation
  • emergency response
  • evacuation plan, including means of escape
  • access for emergency vehicles
  • first aid (see guidance notes below).

First aid facilities

All entertainment events are required to provide adequate first aid facilities. The number of first aid posts and personnel will be different at each event.

Table summarising first aid requirements at an event including number of patrons, first aid personnel and first aid posts.
Patrons First aid personnel First aid posts
500 2 1
1000 4 1
2000 6 1
5000 8 2
10,000 12 2
20,000 22+ 4

Source: Australian Emergency Management Institute (Safe and Healthy Mass Gatherings – a health, medical and safety planning manual for public events).

Alcohol management 

For events where alcohol is available, an alcohol management plan and a security management plan must be submitted to support your Entertainment Events Permit application. 

Alcohol Management Plan

This plan should include:

  • provisions for separate wet and dry areas, which are:

     o    clearly identified
     o    adequate in size
     o    close to toilet facilities
     o    separate from areas for children and families

  • provision of adequate drinking water facilities
  • emergency response and provision of first aid.

Security Management Plan

The security management plan could be developed to incorporate all the requirements of the emergency and evacuation plan as well as the additional requirements listed below. The security management plan can then be submitted in place of the emergency and evacuation plan.

The full Security Management plan should include all the requirements of the Emergency and Evacuation plan as well as the following:

  • cash security
  • asset protection
  • crowd management with an appropriate number of staff for the crowd expected
  • public safety
  • communication.

Not all events will require security staff, however you may wish to hire staff as part of your event production. Council may also specify that it is a requirement of your event permit. The security company you engage can provide advice on the minimum number of security personnel required for the size of your event. They will provide this information in line with relevant legislation.
 

Last updated: 8 April 2021