Lord Mayor's Creative Fellowships Guidelines

These Guidelines are for the Lord Mayor's Creative Fellowships, which support Brisbane artists, arts workers, cultural workers or creative producers to grow their creative careers with professional development opportunities.

Learn about the Lord Mayor's Creative Fellowships program:

Introduction

Brisbane City Council (Council) is committed to fostering a vibrant and creative city, by supporting the professional development of local artists, arts workers, cultural workers or creative producers wishing to develop and expand their careers in the arts and cultural sector.

Note: Aboriginal and Torres Strait Islander people, and people from other culturally and linguistically diverse backgrounds are strongly encouraged to apply.

Objectives

To support the professional development of Brisbane artists, arts workers, cultural workers or creative producers participating in:

  • skills development
  • masterclasses/workshops
  • art residencies
  • attendance at conferences
  • short course training
  • mentorships
  • structured learning experiences.

Support of the professional development may also include travel, accommodation and living expenses as outlined in the Eligible applications section of these Guidelines. A contingency plan for any impacts of the COVID-19 pandemic should also be considered.

The program

The Lord Mayor's Creative Fellowships has two funding categories.

  • Individuals – applicants may apply for up to $10,000 to support individual Brisbane artists, arts workers, cultural workers or creative producers undertake professional development opportunities.
  • Organisations – applicants may apply for $30,000 to support organisations who will provide multiple Brisbane artists, arts workers, cultural workers or creative producers professional development opportunities through the creation of a new development program.

All applications will be assessed against the assessment criteria set out in these Guidelines and must demonstrate the artistic, cultural, social and economic impact of the proposed activity or project and its outcomes.

Eligible applications

Who can apply?

Only one application per individual or arts and cultural organisation can be submitted.

To be eligible to apply for funding through the program, the following conditions must be met.

  • Applicants must be 17 years of age or over at the time of submitting an application.
  • Applicants who are 17 years of age must have their application co-signed by their legal guardian, confirming they will take responsibility for managing any funding that may be offered to the applicant.
  • Where the applicant is applying for the Individuals category, the applicant:
    • must be a resident of the Brisbane Local Government Area (LGA); and
    • must be a permanent resident or Australian citizen; and
    • must have an Australian Business Number (ABN) or be auspiced by an Auspice Organisation that has an ABN.
  • Where the applicant is applying for the Organisations category, the applicant:
    • must be an incorporated organisation that has an office in and provides goods or services to the residents of the Brisbane LGA; or
    • must be an unincorporated organisation, auspiced by an Auspice Organisation that has an office in and provides goods or services to the residents of the Brisbane LGA.

Auspice Organisations are limited to supporting a maximum of two applications per grant round.

If an applicant states in their application that they are being auspiced by an Auspice Organisation, a letter from that Auspice Organisation must be provided, signed by the chair, president or chief executive officer (or equivalent) of the organisation, agreeing to auspice the proposal.

Limitations on funding include:

  • up to 30% of the total funding request for travel expenses
  • up to 25% of the total funding request for accommodation and living expenses.

The Lord Mayor’s Creative Fellowships will not fund:

  • Higher Education Contributions Scheme (HECS) or Australian academic course work leading to formal qualifications within Australia
  • fundraising events, including charitable events
  • travel insurance or personal insurance expenses
  • capital expenditure (e.g. equipment or infrastructure)
  • retrospective funding (initiatives must not have commenced prior to grant Notification Date)
  • organisations using the grant to fund their own staff development
  • organisations using the grant to fund existing professional development programs.

Ineligible applications

The following types of application are ineligible:

  • incomplete applications or applications submitted after the closing date and time
  • applications made by or on behalf of political organisations or which relate to activities that have a political purpose
  • applications by applicants who have previously been successful in obtaining Council grants but have outstanding acquittals or debts
  • applications by or on behalf of educational institutions
  • applications seeking funding for fundraising ventures, including charitable events
  • applications seeking funding for projects that are the core responsibility of other levels of government (e.g. Queensland Government departments, such as the Department of Education or Queensland Health)
  • applications seeking funding for international students wishing to travel to their city of origin
  • applications that do not have a clearly defined arts or cultural component.

Assessment criteria

Provided the eligibility criteria for making a grant application under these Guidelines are satisfied, the project will be assessed against the following assessment criteria. Assessment will be based on the combined score across the criteria that apply to the project.

Category – Individuals

This table provides information on the assessment criteria of the Individuals category including criteria number, criteria and percentage weighting.
Criteria number Criteria Percentage weighting
1

Merit

  • Creative skills in their chosen art form.
  • Previous achievements in the arts and cultural sector.
35%
2

Reach

  • Potential contribution to the arts and cultural sector in Brisbane.
  • Potential to grow audiences and understanding of the art form.
15%
3

Benefit and Value

  • Potential to enhance the skills and/or professional reputation of the applicant.
  • Value for money.
35%
4

Capacity

  • Evidence of good planning, including budget estimates.
  • Achievable objectives.
15%

Category – Organisations

This table provides information on the assessment criteria of the Organisations category including criteria number, criteria and percentage weighting.
Criteria number Criteria Percentage weighting
1

Merit

  • Demonstrated creative excellence in the arts and cultural sector.
25%
2

Reach

  • Strong contribution to the arts and cultural sector in Brisbane.
  • Strong understanding on how to grow audiences and understanding of the art form.
25%
3

Benefit and Value

  • Potential to enhance the skills and/or professional reputation of the participating artists.
  • Capacity to create new pathways for artist and sector development.
  • Capacity to develop new networks, collaborations, and partnerships for the participating artists.
25%
4

Capacity

  • Evidence of good planning, including budget estimates.
  • Achievable objectives.
  • Demonstrates strong understanding or history in delivering similar projects.
25%

Applications are assessed as follows.

  • Council Grant Officers will assess eligibility against these Guidelines.
  • Council will not redress errors in applications. If an application is deemed ineligible, it will not be assessed.
  • The Assessment Committee appraises the Eligible applications against the assessment criteria to provide a shortlist of meritorious applications.
  • Recommendations are reviewed by the Comparative Assessment Committee.
  • Council’s delegate makes the final decision regarding grant allocation.

The Lord Mayor's Creative Fellowships is a competitive grant program. Not every application that meets the assessment criteria will receive grant funding. In some instances, successful applicants may not receive the full amount of the funding sought, but will be offered a percentage of the total sought. In that situation, successful applicants will be required to confirm which of the project outcomes are still achievable and submit a revised budget as a special consideration of their Funding Agreement.

Application process

All applications are to be submitted via the online application system, SmartyGrants.

The online application system will allow applicants to save, develop and print out applications before they are submitted. Supporting material can be attached to your online application.

A budget table is required to support your application. This is a critical aspect of your submission. Before you apply, it is highly recommended you review a budget table example to assist you with developing your budget.

Once you have submitted an application through SmartyGrants, you will receive an email confirming receipt of the application. The submitted application will be kept confidential and the contents will not be disclosed to any person outside the application and Assessment Process.

See the schedule of program dates for notification timeframes on Council’s website.

Assessment and outcomes

You will receive a letter advising whether your application was successful or unsuccessful. The list of successful applicants will be published on Council’s website.

Successful applicants

If you are successful in obtaining a grant, you must sign the Funding Agreement and return it to Council. This step must be completed before any funding will be provided to you by Council under these Guidelines.

You must:

  • ensure that you continue to comply with these Guidelines
  • deliver the approved project in accordance with the contents of the submitted applications approved by Council for the provision of a grant
  • comply with the terms and conditions in the Funding Agreement (including any applicable special conditions)
  • fully acquit the grant to Council in accordance with the terms and conditions in the Funding Agreement.

Applicants have 12 months from the time of the notification of a successful application to complete the project and acquit the grant. Grants cannot be reapplied for two (2) years if the applicant does not submit an outcome report which includes a financial report and an evaluation report.

Unsuccessful applicants

Failure to receive funding is not necessarily due to a poor application but may be the result of the demand for funds. Unsuccessful applicants can seek feedback on their application by contacting a Council Grants Officer and may be encouraged to resubmit their application for consideration in a future grant round.

Acquittal

The successful applicant must provide a completed Acquittal Form to Council within 12 months of the Notification Date. This document must detail the outcomes of the project and how the funds were spent. It must demonstrate that funding has been used for the purpose for which it was provided, include a report of financial transactions and provide evidence that the project achieved its intended objectives.

Successful applicants will receive a link to the Acquittal Form that will be attached to their application in SmartyGrants.

Enquiries

Further information is available by contacting Council, where you can speak with a relevant Council Grants Officer.

People with a hearing impairment or speech impairment can contact Council through the National Relay Service (NRS):

  • internet relay users connect to the NRS and then ask for 07 3403 8888
  • Speak and Listen users phone 1300 555 727 then ask for 07 3403 8888
  • TTY users phone 13 36 77 then ask for 07 3403 8888.

This information is available in other languages by contacting the Translating and Interpreter Services on 13 14 50 and asking to be connected to Council on 07 3403 8888. All enquiry services are free.

Contact SmartyGrants

Refer to the SmartyGrants help guide for technical assistance when submitting an application. The SmartyGrants support desk is open 9am to 5pm Monday to Friday on 03 9320 6888 or by email.

Funding Agreement

Successful applicants must comply with the terms and conditions of the Funding Agreement.

Glossary

This Glossary contains a number of terms and phrases applicants may need to be familiar with when planning an application.

Acquittal Form

The acquittal form is due within 12 months from the Notification Date and explains the outcomes of the project and how the funds were spent. It must demonstrate that the funding has been used for the purpose for which it was provided, including a certified report of financial transactions and provide evidence that the project achieved its intended objectives. Successful applicants will receive a link to the Acquittal Form that will be attached to their application in SmartyGrants.

Artist, creative practitioner or cultural worker

An artist or creative practitioner or cultural worker is a person committed to devoting significant time to their creative activity or practice and who creates art or cultural value as identified with their profession.

Arts worker

An arts worker is a person who manages or facilitates the development of arts and cultural activity.

Artist Run Initiatives (ARIs)

Artist Run Initiatives (ARIs) are unincorporated collectives of professional creative practitioners and incorporated, not-for-profit arts organisations that identify as an ARI. ARIs are characterised by the following qualities: they are managed and operated by creative practitioners, they operate on a not-for-profit basis, they have a continuing program of creative activities.

Assessment process

Assessment process is the process where applications are assessed against the assessment criteria under these Guidelines and a determination is made for recommendation to Council’s delegate.

Assessment Committee

The Assessment Committee is a group of peers and industry experts who assess applications for funding with advice from art form peers and other industry experts as required. Assessment Committee members are selected for their experience and knowledge.

Auspice organisation

An auspice organisation is an incorporated not-for-profit organisation that accepts and manages the legal and financial responsibility of the funding on behalf of the unincorporated not-for-profit organisation. It may also be an individual with an ABN that manages the legal and financial responsibility of the funding on behalf of an individual or an unincorporated group or entity. An Auspice Organisation is responsible for providing a financial report on the completion of a project. It is not responsible for the artistic direction or quality of the project.

Community

A community is any group of people who identify through a common element which may be geographically specific, shared cultural heritage, age group or a community of interest (e.g. the community of acapella singers), or a community defined by age, gender, ability, diversity or language group.

Community benefit

Community benefit describes tangible and intangible benefits and opportunities to members of the public accessing or participating in funded project activity and can include cultural, social, economic and environmental outcomes.

Commercial approach

A commercial approach refers to having a focus on buying and selling arts and cultural goods or activities with a view to making a profit.

Comparative Assessment Committee

The role of the Comparative Assessment Committee members is the review of assessment process and funding recommendations.

Core business

Core business refers to the activities of an entity that incur fixed costs or discretionary costs which cannot be attributed to a specific project. Fixed costs are costs that would be incurred by the entity, even if the entity’s projects did not eventuate.

Council Grants Officer

Council Grants Officer refers to the Council officer responsible for the management of the grant administration process in the Connected Communities branch.

Creative producer

Creative producer is the term applied to someone who enables the making of a creative product including management of finances, marketing, associated legal and royalty issues. A creative producer may or may not have a technical role in the development of creative product (e.g. a music producer may not necessarily produce the music).

Development opportunities

Development opportunities are cultural activities that have a development intention, for emerging or established artists of any age and skill level.

Eligible

Eligible means that the applicant or project satisfies the conditions for funding.

Emerging talent

Emerging talent is defined as being within the first five years of professional practice.

Enterprise

An Enterprise is a small business or company with a focus on commercial activity, such as selling goods or services and/or a social purpose (e.g. service provision to communities).

Entrepreneurship

Entrepreneurship is the organisation and management of an enterprise/s with considerable initiative, innovation and risk.

Equipment (non-consumables)

Equipment (non-consumables) refers to items purchased to be used during the project but can continue to be used after the completion of the project.

Funding Agreement

Funding Agreement means the agreement between Council and a successful applicant under this grant program and which contains terms and conditions relating to the grant of funding including any special conditions that may be applicable. 

GST

GST stands for Goods and Services Tax. If an applicant or Auspice Organisation is GST registered, Council will pay the grant amount plus relevant GST supported by a taxable invoice. If an applicant or Auspice organisation is not GST registered, the relevant GST will be added to the grant, but not itemised as GST. For advice on GST, please contact a tax advisor or the Australian Taxation Office on 13 24 78 or visit their website.

Guidelines

Guidelines means this document, being the Lord Mayor's Creative Fellowships Guidelines.

In-kind contribution or in-kind support

In-kind contribution or in-kind support is the dollar value of non-cash contributions to a project e.g., office space, staff time or voluntary labour that would otherwise have needed to be paid for. It includes volunteer labour, administrative support, rent-free accommodation or donations of materials or equipment. These contributions should be given a dollar value and must be included in the proposed budget.

Innovation

Innovation is the creating of something new or different.

Investment

Investment is the provision of value toward something for its growth, development, sustainability and/or maintenance.

Materials (consumables)

Materials (consumables) refers to items purchased to be used during the project and are used up by the completion of the project.

Not-for-profit organisation

Not-for-profit organisation is an organisation whose constitution states that any profits or surpluses must be used to further the objectives of the organisation, rather than benefit an individual or group of individuals.

Non-Government Organisation

Non-Government Organisation is an organisation that is not subject to the control of the Commonwealth, a State or Territory and/or a local government.

Notification Date

Notification Date is the date that Council notifies the applicant, in writing, of the application outcome. 

Partnership

A partnership is an agreement between a creative practitioner, arts worker, creative producer or cultural organisation and public Non-Government organisation or private sector organisations or another entity. The agreement must provide creative professionals with access to resources and opportunities that would otherwise be unavailable to them.

Performance indicators

Performance indicators are measurable outcomes intended to evaluate a project or funded activity.

Last updated: 31 January 2022

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