Lord Mayor's Young and Emerging Artists Fellowships Guidelines | Brisbane City Council

Lord Mayor's Young and Emerging Artists Fellowships Guidelines

These guidelines are for Lord Mayor's Young and Emerging Artists Fellowships, which support young and emerging Brisbane artists, artsworkers and producers aged between 17 and 30, to develop their creative careers.

Applications are now open and will close at midnight on Tuesday 29 January 2019.

Learn about the Lord Mayor's Young and Emerging Artists Fellowships Program:

Introduction

Brisbane City Council is committed to fostering a vibrant and creative city, by supporting the professional development of young local artists, arts workers and producers wishing to develop and expand their careers in the arts and cultural sector.

Please note: Aboriginal and Torres Strait Islander people, and people from other culturally and linguistically diverse backgrounds are strongly encouraged to apply.

Objectives

  • To support the professional development of Brisbane's young and emerging artists, arts workers and producers participating in national or international training, mentorship or structured learning experiences.
  • To encourage cultural exchange with Brisbane's nine sister cities.

The program

Applicants may apply for up to $20,000 per application. The Lord Mayor's Young and Emerging Artists Fellowships comprise two funding categories:

  1. Category A - International Network: For the completion of training and professional development programs that support creative development.
  2. Category B - Sister Cities Network: For the completion of training and professional development programs that support creative development in at least one of Brisbane's nine sister cities.

Brisbane's nine sister cities are:

  • Abu Dhabi, United Arab Emirates
  • Auckland, New Zealand
  • Chongqing, People's Republic of China
  • Daejeon, The Republic of Korea
  • Hyderabad, India
  • Kaohsiung, Taiwan
  • Kobe, Japan
  • Semarang, Indonesia
  • Shenzhen, People's Republic of China.

Referees

Applicants are required to provide the name, position, address and contact details of two referees from the arts and cultural sector. The referees must include:

  • a nominating individual or organisation; and
  • one professional referee.

These referees will be required to comment on the viability of the applicant's proposal and ability to successfully undertake the proposal.

The nominating individual or organisation and professional referee will be required to provide a letter of reference which must be attached as part of the online application.

Eligibility and grant requirements

Eligible applications

The following conditions apply for applications to be eligible for funding through the Lord Mayor's Young and Emerging Artists Fellowships:

  • Only one application per individual can be submitted.
  • The following individuals may apply:
    • Independent artists, arts workers, cultural workers or producers who:
    • are residents of the Brisbane Local Government Area (LGA);
    • are permanent residents or Australian citizens;
    • are aged between 17 and 30 years at the time of the application closing date
    • have an Australian Business Number (ABN) or nominate an accountable auspice body that has an ABN.

Additionally, eligible applicants for the Sister Cities Network may include:

  • International students currently studying in Brisbane who:
    • will complete their education at an institution based in the Brisbane LGA
    • are residents of the Brisbane LGA
    • are aged between 17 and 30 years at the time of the application closing date
    • have an ABN or nominate an accountable auspice body that has an ABN
    • are seeking a cultural exchange.

All applicants must:

  • be able to demonstrate effective management skills and be financially accountable
  • be nominated by a recognised individual or organisation from within the arts and cultural sector
  • promote Brisbane during their funded activities
  • identify opportunities to showcase or share benefits of the Lord Mayor's Young and Emerging Artists Fellowships in Brisbane.

Lord Mayor's Young and Emerging Artists Fellowships may support:

  • travel and study, secondment to an organisation, tuition, professional mentoring and instruction
  • international study expenses, including tuition
  • mentor fees
  • structured experience expenses (e.g. residency, placement or participation fees)
  • travel expenses, not exceeding 30% of the total funding request
  • accommodation and living expenses, not exceeding 25% of the total funding request
  • documentation and promotion expenses relating to the proposed activity.

Ineligible applications

An application will be deemed ineligible if identified as:

  • incomplete or submitted after the closing date and time
  • for previous recipients of the Lord Mayor's Young and Emerging Artists Fellowships.
  • an applicant who has previously been successful in obtaining Council grants but has outstanding acquittals
  • for international students wishing to travel to their city of origin.

Lord Mayor's Young and Emerging Artists Fellowships may not support:

  • Higher Education Contributions Scheme (HECS) or Australian academic course work leading to formal qualifications within Australia
  • fundraising events, including charitable events
  • travel insurance or personal insurance expenses
  • capital expenditure (e.g. equipment or infrastructure)
  • retrospective funding. Initiatives must not have commenced prior to grant notification date.

Assessment criteria

Applicants that meet the eligibility requirements will be assessed according to the following criteria:

Criteria number Criteria Percentage weighting - Category A Percentage weighting - Category B
1

Merit:

  • Excellence in their chosen art form or professional practice
  • Previous achievements in the arts and cultural sector.
35% 25%
2

Reach:

  • Potential contribution to the arts and cultural sector in Brisbane
  • Potential for cultural exchange.
15% 35%
3

Benefit and Value:

  • Strength of the career development proposal
  • Value for money.
35% 25%
4

Capacity:

  • Support from two referees (nominating individual or organisation and professional referee)
  • Good planning and achievable objectives.
15% 15%

Assessment process

Applications are assessed as follows:

  • Council staff from relevant program areas and the Assessment Committee appraise applications against the guidelines and assessment criteria
  • the Assessment Committee will not redress errors in applications. If an application is deemed ineligible, it will not be assessed
  • the Assessment Committee provides recommendations to Council's Establishment and Coordination Committee for consideration
  • Council's Establishment and Coordination Committee makes the final decision regarding grant allocation.

The Lord Mayor's Young and Emerging Artists Fellowships is a competitive grant program. Not every application that meets the assessment criteria will receive grant funding. In some instances, successful applicants may not receive the full amount of the funding sought, but will be offered a percentage of the total sought. In that situation, successful applicants will be required to confirm which of the project outcomes are still achievable and submit a revised budget as a special consideration of their funding agreement.

Application process

Preparing an application

Submit your application online.

The online application system will allow you to save, develop and print out your application before you submit it. Support material can also be attached to your online application. Applications will only be accepted if submitted on the online application form.

Once an application is submitted through the online application system:

  • the applicant will receive an email confirming receipt of the application.
  • submitted applications will be kept confidential and the contents will not be disclosed to any person outside the application and assessment process; and
  • the list of successful applicants will be published on this website.

A budget is required to support your application. Before you apply, it is highly recommended you review a budget table example to assist you with developing your budget.

Successful applicants

Successful applicants will receive an approval letter and a funding agreement. The funding agreement will include the terms and conditions of the grant, any special conditions that have been attached to the grant, how to acknowledge the funding and GST information.

Applicants will need to complete and sign the Funding Agreement before any funding will be released, may be required to attend an award ceremony and at a later date present grant outcomes to a public audience.  Applicants need to comply with all relevant Brisbane City Council public event requirements.

Applicants have 12 months from the time of the notification of a successful application to complete the project and acquit the grant. Grants cannot be reapplied for two (2) years if the applicant does not submit an outcome report which includes a financial report and an evaluation report.

Unsuccessful applicants

Failure to receive funding is not necessarily due to a poor application but may be the result of the competitive demand for funds.

Enquiries

Further information is available by contacting Council, where you can speak with a relevant Council officer.

People with a hearing impairment or speech impairment can contact Council through the National Relay Service:

  • Internet relay users connect to the NRS (www.relayservice.com.au) and then ask for 07 3403 8888
  • Speak and Listen users phone 1300 555 727 then ask for 07 3403 8888
  • TTY users phone 13 36 77 then ask for 07 3403 8888.

This information is available in other languages by contacting the Translating and Interpreter Services (TIS) on 13 14 50 and asking to be connected to Council on 07 3403 8888. All enquiry services are free.

Contact SmartyGrants

Refer to the SmartyGrants help guide for technical assistance when submitting an application. The SmartyGrants support desk is open 9am to 5pm Monday to Friday on 03 9320 6888 or by email service@smartygrants.com.au.

Terms and conditions

Successful applicants must abide by Council's terms and conditions as part of the Funding Agreement.

Glossary

This Glossary contains a number of terms and phrases applicants may need to be familiar with when planning an application.

The Acquittal Report is due within 12 months from the notification date and explains the outcomes of the project and how the funds were spent. It demonstrates that the funding has been used for the purpose for which it was provided, including a certified report of financial transactions and whether the project achieved its intended objectives.

Art forms

  • Performing arts: including music, (of all forms including opera, orchestral music and musical theatre), theatre, dance (of all forms from ballet to jazz to culturally specific styles), circus and physical theatre, performance art, puppetry, comedy, etc.   
  • Literary arts: including creative writing, such as novels, short stories, poetry, screenwriting, playwriting, etc
  • Visual arts: including ceramic arts, design, drawing, glass craft, jewellery making, metal craft, painting, photography, print-making, sculpture, textile arts, such as clothing and wearables, video and film-making, cartoons, art installations, carvings, furniture, other crafts, heritage artefacts, design, etc.

An artist is a creative person who has specialist training in their field (not necessarily in academic institutions), committed to devoting significant time to their artistic activity or practice and who create art or cultural value as identified with their profession.

An arts worker is a person who manages or facilitates the development of arts and cultural activity.

Artist Run Initiatives (ARIs) are unincorporated collectives of professional practising visual artists, craft practitioners and designers and incorporated, not-for-profit arts organisations that identify as an ARI. ARIs are characterised by the following qualities: they are managed and operated by artists, they operate on a not-for-profit basis, they have a continuing program of creative activities.

The Assessment Committee or Assessment Panel is a group of peers and industry experts who assess applications for funding with advice from art form peers and other industry experts as required. Assessment Panel members are selected for their experience and knowledge.

An auspice body is an incorporated entity or an individual with an ABN that manages a grant on behalf of an individual or an unincorporated group or entity. An auspice body is responsible for providing a financial report on the completion of a project. It is not responsible for the artistic direction or quality of the project.

community is any group of people who identify through a common element which may be: geographically specific, shared cultural heritage, age group or a community of interest, e.g. the community of acapella singers, or a community defined by age, gender, ability, diversity or language group.

Community benefit describes tangible and intangible benefits and opportunities to members of the public accessing or participating in funded project activity and can include cultural, social, economic and environmental outcomes.

commercial approach refers to having a focus on buying and selling arts and cultural goods or activities with a view to making a profit.

Core business refers to the activities of an entity that incur fixed costs or discretionary costs which cannot be attributed to a specific project. Fixed costs are costs that would be incurred by the entity, even if the entity’s projects did not eventuate.

Creative producer is the term applied to someone who enables the making of a creative product including management of finances, marketing, associated legal and royalty issues. A creative producer may or may not have a technical role in the development of creative product, e.g. a music producer may not necessarily produce the music.

Culturally and Linguistically Diverse (CALD) refers to people who were born, or whose parents were born in a non-English speaking country.

Development opportunities are cultural activities that have a development intention, for emerging or established artists of any age and skill level.

Eligible means that the applicant or project satisfies the conditions for funding.

Emerging talent is defined as being within the first five years of professional practice.

An enterprise is a small business or company with a focus on commercial activity, such as selling goods or services and/or a social purpose e.g. service provision to communities.

Entrepreneurship is the organisation and management of an enterprise/s with considerable initiative, innovation and risk.

Equipment (non-consumables) refers to items purchased to be used during the project but can continue to be used after the completion of the project.

Excellence in the context of the Lord Mayor’s Young and Emerging Artists Fellowships means powerful artistic outcomes that have an inspirational and transformative impact.

GST stands for Goods and Services Tax. If an applicant or auspicing organisation is GST registered, 10% GST will be added to the grant as an itemised GST gross-up. If an applicant or auspicing organisation is not GST registered, the 10% GST will be added to the grant, but not itemised as GST. For advice on GST, please contact a tax advisor or the Australian Taxation Office on 13 24 78 or via its website at www.ato.gov.au.

In-kind contribution or in-kind support is the dollar value of non-cash contributions to a project, e.g. office space, staff time or voluntary labour that would otherwise have needed to be paid for. It includes volunteer labour, administrative support, rent-free accommodation or donations of materials or equipment. These contributions should be given a dollar value and must be included in the proposed budget.

Innovation refers to creating value from new ideas and involves applying new ideas to create new or significantly improved processes and products.

Investment is the provision of value toward something for its growth, development, sustainability and/or maintenance.

Materials (consumables) refers to items purchased to be used during the project and are used up by the completion of the project.

Not-for-profit organisation is an organisation whose constitution states that any profits or surpluses must be used to further the objectives of the organisation, rather than benefit an individual or group of individuals.

Non-government organisation is an organisation that is not subject to the control of the Commonwealth, a State or Territory and/or a local government.

partnership is an agreement between a professional artist, arts worker, creative producer or cultural organisation and public non-government or private sector organisations and another entity. The agreement must provide arts and cultural professionals with access to resources and opportunities that would otherwise be unavailable to them.

Performance Indicators are measurable outcomes intended to evaluate a project or funded activity.

sister city is a long-term partnership between two communities in two countries. A sister city is officially recognised after the appointed officials from both communities sign an agreement.

Support material includes images, evidence of work undertaken, reviews, quotes, letters of support or commitment to the project from partners, other community organisations or elected members. Support material must be in a format compatible with one of the following software applications:

  • Microsoft Office 2010
  • Adobe Acrobat Reader (version 10)
  • Adobe Flash Player (version 11)
  • Internet Explorer (version 8)
  • Windows Media Player (version 12)

Withholding is required for applicants without an ABN, or unable to provide a declaration indicating a valid reason for not quoting an ABN (i.e. provision of Statement by a Supplier form from the Australian Taxation Office). In such instances, Council will be required to withhold 48.5% of the grant funding and remit this directly to the Australian Taxation Office.

05 November 2018